Software security for companies is becoming more important as cyber-criminals become bolder and smarter. There are also internal risks, such as disgruntled employees who may steal data or careless employees who may allow outsiders to access the network. Every company should have the follow three safety features regarding software and employees.
Security Policy
Employees should be instructed to never bypass or disable or company installed security programs, such as firewalls, anti-malware and anti-virus programs. This is because worms, viruses and other malicious programs can easily destroy critical data or steal confidential information. This usually occurs through phishing emails, which are innocent and official appearing emails that instruct the recipient to enter a website or provide private information. There is also the rare possibility that a major virus will completely destroy the networked computers or result in a major data breach of sensitive client information.
Therefore, in order to protect the company’s computer infrastructure, they should implement mandatory security programs. The installation, troubleshooting and maintenance of these software programs should fall upon IT technicians or administrators. Employees who disregard this policy should be disciplined and re-trained. In fact, the company should require all employees to take an annual online security refresher course.
Password Policy
Cyber-criminals sometimes physical hack into a system through stealing or cracking employee passwords. The security policy should include a clause that states that employees must create complex passwords and change them every quarter. The IT administrator will be able to automate this process and help employees if necessary. Employees must be instructed to never share their passwords with others.
However, many employees often store their password in a convenient place, such as under the keyboard or even stuck to the monitor with a sticky note. As a final note, companies should consider creating different levels of security authentication based on the type of account. Therefore, employees with financial duties should have stricter password authentic rules compared with entry-level employees who enter basic information.
Technology Usage Policy
Some employees may use the technology that the company provides to engage in wasteful activities, such as surfing the Web or visiting social media sites. A few employees may engage in illegal activities, such as downloading copyright protected files through peer-to-peer (P2P) file sharing programs or websites. Many of these files are embedded with viruses, Trojans and malware. Additionally, most illegally downloaded files, such as music or films, infringe on protected copyrights.
Companies should establish clear guidelines that define how employees should and should not use technology such as mobile devices and computers with Internet access. Keep in mind that many companies have Internet usage policies, but have yet to incorporate mobile technology into these policies. This will improve productivity and avoid potential legal problems. Companies should also consider disciplining and terminating employees who repeatedly violate these policies.
Companies that wish to learn more about cyber security for small businesses should visit the Federal Communications Commission website to learn more valuable tips. Maintaining software and online security will reduce the likelihood of potential problems occurring, such as data breaches and virus attacks.